Document Capture: Eliminate Data Entry
There are several ways to incorporate information from documents into business processes. You can manually enter data, but that is labor intensive and error-prone. You can capture information from fax and EDI, but these are rapidly becoming obsolete. Email is great but that becomes a separate information silo. So what’s the best way to integrate documents into a business process?
Two words: document capture.
Document capture starts with scanning and ISSI is an authorized reseller of document scanners from leading vendors, such as Kodak Alaris, Epson and Fujitsu. Because these scanners rely on third-party applications to capture information in high volumes and for quality control, ISSI represents the industry leaders ABBYY, AnyDoc and Kofax. For organizations that would rather outsource the scanning of their documents, we also offer both onsite and offsite document scanning services.
Document Imaging & Data Extraction
Document scanners are only as good as the capture software that runs them. Scanners often include basic scanning software, but most organizations need something more powerful to eliminate data entry and onramp information into your systems.
Professional document capture software gives you the ability to electronically capture document-based information, most of which is trapped on paper but also PDFs and other email attachments in two ways:
- Document Imaging: scanners have high-speed cameras built in that scan each document as they fly through the scanner at speeds up to 200 pages per minute (PPM); these images are then exported into PDF, TIFF, JPG, or other file format and populated into your document management software, Microsoft SharePoint, cloud file share, shared drive, or any other document repository
- Information Extraction: automatically extracting information from each scanned document and email attachment via advanced capture & OCR so it can be instantly searched for and found later; this information can populate data into your enterprise resource planning (ERP) system, accounting software, or other line-of-business (LOB) system